Handover Period

May 22, 2017
Handover Period
  • This section is for the Handover period:


    Chairman(top)


    • present state of the society (members, finance overview, ongoing procedures and processes)
    • risk assessments annual review with successor
    • any other files that belong to the society
    • handover the Chairman's Handbook

    Secretary(top)


    • Pass on important documents
    • Show where to upload Agenda and Minutes on the correct area of the forum, as well as in .doc and .pdf file types under Documents on the Google Drive
    • Outline committee training needed
    • Teach how to book rooms for GMs
    LAN Duties:
    • Before LAN, the committee rota and seating plan should be arranged
    • During LAN the secretary is responsible for the printing and distribution of various documents: no-entry signs for the event, sign in sheets, tuckshop price list, table numbers and quiz answer-sheets
    • Secretary should learn what on-duty tasks there are, and ensure people do them
    • Handover board game responsibilities, and introduce to RAWs.

    Treasurer(top)


    • handed over the society red book
    • the current asset list
    • grant form procedures and time line
    • ASAP stash order procedure and key contacts
    • the claims form and key contacts

    Gaming Officer(top)


    • Pass on login details for GLaDOS and Misty
    • Basic Ubuntu command line and HLDS training
    • Any ongoing game servers on Potato, and any useful information for them
    • Ensure game server, MNG and Console Night areas of the Wiki are up to date

    Technical Officer(top)


    • Go through Handover LAN setup
    • Teach how to start LAN and any important server information
    • Handover the LAN setup presentation and assist the new TO in setup at LANdover
    • Teach how to shift blame onto VTO
    • Ensure all passwords are changed
    • Ensure all Technical aspects of the Wiki are up to date
    • Handover the Technical handbook

    Media and Publicity Officer(top)


    • Introduces new social sec to publicity people at clubs.
    • Pass any social media details and expectations for publicity (when to push votes etc.)
    • Any members of the society who they will work with/manage
    • Key contacts
    • Any ongoing responsibilities

    Events & Publicity Officer(top)


    • any members of the society who they will work with/manage
    • key contacts
    • any ongoing responsibilities
    • joint organisation of a handover social as a sendoff

    Vice Technical Officer(top)


    • any members of the society who they will work with/manage
    • key contacts
    • any ongoing responsibilities

    Vice Gaming Officer(top)


    • any members of the society who they will work with/manage
    • key contacts
    • any ongoing responsibilities
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